Letter Builder

Why examples matter

Features are easier to trust when you can see realistic data moving through them. This page collects small examples you can borrow for testing, demos, onboarding, and training.

Placeholder examples

[[employee_name]]
[[company_name]]
[[position]]
[[department]]
[[start_date]]
[[current_date]]
[[reference]]
[[purpose]]
[[recipient_name]]

When to use each placeholder type

• Identity placeholders: [[employee_name]], [[company_name]]
• Employment placeholders: [[position]], [[department]], [[start_date]]
• System placeholders: [[reference]], [[current_date]]
• Requester placeholders: [[purpose]], [[recipient_name]]

Reference format example

Format:

ECT/HR/{{seq:4}}/{{month_name_am}}/{{year_short_am}}

Possible output:

ECT/HR/0042/መጋቢት/18

Requester-value example

Suppose an employee requests an employment certificate for a visa application. The request might supply:

purpose = Visa Application
recipient_name = Embassy of Canada

That allows the approved letter to say the certificate is issued for the visa application and addressed to the correct destination.

Mini template example

Subject:
Employment Certificate for [[employee_name]]

Body:
This letter certifies that [[employee_name]] works at [[company_name]]
as [[position]] in the [[department]] department since [[start_date]].
It is issued for [[purpose]].

Example approval review

If a requester submits purpose = bank process, an approver might reasonably ask for a more precise value such as for mortgage application or for account verification. Better input produces better letters.